RFP Specialist (Commercial Cleaning & Facilities Services)
Company
Clean It All
Location
Calgary, AB
Job Type
Full-time
Salary
$55K a year
Posted
3 days ago
Via
via Indeed
Apply On
Job Description
Position Overview
The RFP Specialist is responsible for identifying, pursuing, and securing new business opportunities through formal procurement processes, including government tenders, corporate RFPs, and large-scale service contracts. This role plays a key part in expanding the company’s presence across public and private sectors.
Core Responsibilities
1. Opportunity Identification & Lead Generation
• Research and monitor procurement platforms for new opportunities:
• Government (federal, provincial, municipal)
• Airports and transportation authorities
• Construction and general contractors
• Oil & gas / energy sector (“oil patch”)
• Retail chains and commercial property managers
• Industrial and manufacturing facilities
• Track and maintain a pipeline of upcoming bids, renewals, and pre-qualifications
• Build relationships with procurement officers, project managers, and decision-makers
2. RFP / Tender Management
• Review RFPs, RFQs, and tenders to assess fit, risk, and profitability
• Coordinate all aspects of bid preparation:
• Scope analysis
• Site requirements
• Compliance documents (insurance, safety, certifications)
• Ensure all submissions meet deadlines and technical requirements
• Manage pre-qualification submissions (RFIs, vendor registrations)
3. Pricing & Cost Estimation
• Work with operations to:
• Estimate labor hours, equipment, and materials
• Build accurate and competitive pricing models
• Analyze margins and recommend pricing strategies
• Balance competitiveness with profitability
4. Proposal Development
• Prepare high-quality, professional proposals including:
• Executive summaries
• Scope of work and methodology
• Staffing plans and schedules
• Health & safety procedures
• Company qualifications and past projects
• Customize proposals based on sector:
• Government compliance-heavy bids
• Construction site cleaning (post-construction, phased cleaning)
• Industrial / oil & gas safety-focused environments
• Retail and multi-location service contracts
5. Client Communication & Negotiation
• Act as the main contact during the bidding process
• Attend site visits, walkthroughs, and pre-bid meetings
• Respond to client questions and clarifications
• Support contract negotiations and revisions
6. Sector-Specific Focus
Government & Public Sector
• Monitor portals (e.g., MERX, Biddingo, municipal procurement sites)
• Ensure compliance with regulations, insurance, and reporting standards
• Manage multi-year and large-scale facility contracts
Airports & Transportation
• Handle high-security, high-compliance environments
• Coordinate requirements like background checks, safety clearances
• Understand 24/7 operations and phased service delivery
Construction Companies
• Build relationships with general contractors
• Quote post-construction and ongoing site cleaning
• Track project timelines and bid early in project cycles
Oil & Gas / Industrial (“Oil Patch”)
• Understand safety certifications (e.g., WHMIS, COR, site-specific training)
• Price for remote locations, shift work, and harsh environments
• Align proposals with strict HSE (Health, Safety & Environment) standards
Retail & Commercial
• Target multi-site contracts (plazas, chains, malls)
• Focus on consistency, scheduling, and scalability
• Support long-term service agreements
Other responsibilities:
1. Pipeline & Reporting
• Maintain CRM or tracking system for:
• Opportunities
• Submitted bids
• Win/loss ratio
• Report weekly on pipeline value and conversion rates
• Continuously improve bid success rate
Key Skills & Qualifications
• Experience with RFPs, tenders, or proposal writing (B2B services preferred)
• Strong analytical and pricing skills
• Excellent writing and communication abilities
• Ability to manage multiple deadlines and projects
• Familiarity with procurement platforms (MERX, SAP Ariba, etc.) is a strong asset
• Experience in cleaning, facilities management, construction, or industrial services is highly preferred
Job Type: Full-time
Pay: From $55,000.00 per year
Work Location: In person
The RFP Specialist is responsible for identifying, pursuing, and securing new business opportunities through formal procurement processes, including government tenders, corporate RFPs, and large-scale service contracts. This role plays a key part in expanding the company’s presence across public and private sectors.
Core Responsibilities
1. Opportunity Identification & Lead Generation
• Research and monitor procurement platforms for new opportunities:
• Government (federal, provincial, municipal)
• Airports and transportation authorities
• Construction and general contractors
• Oil & gas / energy sector (“oil patch”)
• Retail chains and commercial property managers
• Industrial and manufacturing facilities
• Track and maintain a pipeline of upcoming bids, renewals, and pre-qualifications
• Build relationships with procurement officers, project managers, and decision-makers
2. RFP / Tender Management
• Review RFPs, RFQs, and tenders to assess fit, risk, and profitability
• Coordinate all aspects of bid preparation:
• Scope analysis
• Site requirements
• Compliance documents (insurance, safety, certifications)
• Ensure all submissions meet deadlines and technical requirements
• Manage pre-qualification submissions (RFIs, vendor registrations)
3. Pricing & Cost Estimation
• Work with operations to:
• Estimate labor hours, equipment, and materials
• Build accurate and competitive pricing models
• Analyze margins and recommend pricing strategies
• Balance competitiveness with profitability
4. Proposal Development
• Prepare high-quality, professional proposals including:
• Executive summaries
• Scope of work and methodology
• Staffing plans and schedules
• Health & safety procedures
• Company qualifications and past projects
• Customize proposals based on sector:
• Government compliance-heavy bids
• Construction site cleaning (post-construction, phased cleaning)
• Industrial / oil & gas safety-focused environments
• Retail and multi-location service contracts
5. Client Communication & Negotiation
• Act as the main contact during the bidding process
• Attend site visits, walkthroughs, and pre-bid meetings
• Respond to client questions and clarifications
• Support contract negotiations and revisions
6. Sector-Specific Focus
Government & Public Sector
• Monitor portals (e.g., MERX, Biddingo, municipal procurement sites)
• Ensure compliance with regulations, insurance, and reporting standards
• Manage multi-year and large-scale facility contracts
Airports & Transportation
• Handle high-security, high-compliance environments
• Coordinate requirements like background checks, safety clearances
• Understand 24/7 operations and phased service delivery
Construction Companies
• Build relationships with general contractors
• Quote post-construction and ongoing site cleaning
• Track project timelines and bid early in project cycles
Oil & Gas / Industrial (“Oil Patch”)
• Understand safety certifications (e.g., WHMIS, COR, site-specific training)
• Price for remote locations, shift work, and harsh environments
• Align proposals with strict HSE (Health, Safety & Environment) standards
Retail & Commercial
• Target multi-site contracts (plazas, chains, malls)
• Focus on consistency, scheduling, and scalability
• Support long-term service agreements
Other responsibilities:
1. Pipeline & Reporting
• Maintain CRM or tracking system for:
• Opportunities
• Submitted bids
• Win/loss ratio
• Report weekly on pipeline value and conversion rates
• Continuously improve bid success rate
Key Skills & Qualifications
• Experience with RFPs, tenders, or proposal writing (B2B services preferred)
• Strong analytical and pricing skills
• Excellent writing and communication abilities
• Ability to manage multiple deadlines and projects
• Familiarity with procurement platforms (MERX, SAP Ariba, etc.) is a strong asset
• Experience in cleaning, facilities management, construction, or industrial services is highly preferred
Job Type: Full-time
Pay: From $55,000.00 per year
Work Location: In person
Frequently Asked Questions
Quick answers about Packing Jobs
What is the minimum wage for packing jobs in Ontario as of 2026?
As per the Government of Canada, the minimum wage for general workers including packing roles in Ontario is CAD 18.25 per hour as of January 1 2026. Overtime pay at 1.5 times the regular rate applies after 44 hours per week. Employers must issue pay statements detailing hours and deductions.
What work permit is required for international applicants seeking packing jobs in Canada in 2026?
As per Immigration, Refugees and Citizenship Canada, foreign nationals need a valid work permit under the Temporary Foreign Worker Program for packing positions. Employers must obtain a Labour Market Impact Assessment confirming no Canadian worker is available before hiring. Processing times average 8 weeks as of 2026.
What education and experience are needed to qualify for packing jobs in Canada?
As per Employment and Social Development Canada, packing jobs require no formal education beyond high school completion. Applicants need at least 6 months of warehouse experience or equivalent on-the-job training. Physical fitness certification for lifting up to 23 kg is mandatory in regulated facilities.
What documents are required to apply for packing jobs through Service Canada in 2026?
As per the Government of Canada, applicants must submit a resume, SIN number, and proof of identity such as a passport or birth certificate. A valid SIN starting with 1 is required for Canadian citizens and permanent residents. Applications are processed via the Job Bank portal with confirmation within 5 business days.
