Cleaning Coordination Assistant
Company
Urang
Location
Stellenbosch
Salary
R 15K–R 17K a month
Posted
17 hours ago
Via
Indeed
Apply On
Job Description
Job Title: Cleaning Coordination Assistant
Location: Remote (Cape Town, South Africa) – within commuting distance to Stellenbosch
About Us
We are a well-established and growing Property Management and Maintenance company based in Southwest London, operating across the entire city. The successful applicant will join a team managing maintenance obligations for our 600 managed properties, as well as external client sites as we continue to expand.
No two days are the same, as you will undertake a wide range of tasks each week. Problem-solving, time management, and organisation are essential to ensure that contractors and tradesmen arrive on time, work within budget, and complete the required tasks to meet both their obligations and our company’s commitments to the properties we manage.
About the Role
We are seeking a Cleaning Coordination Assistant to coordinate and manage the cleaning obligations of our buildings. This role involves scheduling works, liaising with contractors, arranging building access, monitoring and updating job reports, managing invoicing, and supporting business development to grow our contracts portfolio.
The ideal candidate is proactive, highly organised, and able to manage multiple responsibilities efficiently while maintaining high standards.
Key Responsibilities
• Efficiently schedule works using our coordination software to maximize revenue and minimize travel times and costs.
• Compile and submit reports on completed property visits, while undertaking actions for visits requiring further work or client interaction.
• Provide excellent customer service to all internal and external stakeholders.
• Research and analyse the property portfolio, supporting business development to maximise revenue.
Skills & Experience
• Basic knowledge and experience within the maintenance or property industry.
• Proficiency in Microsoft Excel; familiarity with Microsoft 365 and ability to learn additional software applications.
• Previous experience in coordinating, scheduling, and reporting.
• Strong work ethic: committed, hardworking, and takes pride in high-quality results.
• Proactive and inquisitive: eager to learn, take initiative, and understand tasks thoroughly.
• Excellent attention to detail: able to spot and correct errors before they escalate.
• Multitasking mastery: organised and calm under pressure while managing multiple responsibilities.
• Balanced and empathetic: determination paired with patience and understanding.
• Efficient time management: able to complete daily tasks within set timelines (and more when possible).
• Team player with strong interpersonal skills: approachable and works well with colleagues, clients, and contractors.
• Supportive and willing: a can-do attitude and willingness to assist others.
• Organised and structured: maintains systems, tasks, and communications for smooth operations.
• Problem solver: able to resolve challenges independently or collaboratively.
• Trustworthy and discreet: maintains integrity and professionalism with sensitive information.
• Excellent communication skills: clear, respectful, and confident, both written and verbal.
Additional Requirements
• Available for a trial day as part of the recruitment process.
• Reliable fibre internet connection.
• Loadshedding solution (e.g., UPS, battery backup, inverter).
Benefits
• Salary: ZAR 15,000–17,000 per month (dependent on experience).
• Working hours: Monday to Friday, 09:00–18:00 SAST.
• 15 days annual leave plus South African public holidays.
• Ongoing training and development opportunities.
• Fully remote role with occasional office visit requirement.
We are committed to equality, diversity, and mutual respect. Candidates must have the legal right to work in South Africa. The company reserves the right not to fill this position.
Location: Remote (Cape Town, South Africa) – within commuting distance to Stellenbosch
About Us
We are a well-established and growing Property Management and Maintenance company based in Southwest London, operating across the entire city. The successful applicant will join a team managing maintenance obligations for our 600 managed properties, as well as external client sites as we continue to expand.
No two days are the same, as you will undertake a wide range of tasks each week. Problem-solving, time management, and organisation are essential to ensure that contractors and tradesmen arrive on time, work within budget, and complete the required tasks to meet both their obligations and our company’s commitments to the properties we manage.
About the Role
We are seeking a Cleaning Coordination Assistant to coordinate and manage the cleaning obligations of our buildings. This role involves scheduling works, liaising with contractors, arranging building access, monitoring and updating job reports, managing invoicing, and supporting business development to grow our contracts portfolio.
The ideal candidate is proactive, highly organised, and able to manage multiple responsibilities efficiently while maintaining high standards.
Key Responsibilities
• Efficiently schedule works using our coordination software to maximize revenue and minimize travel times and costs.
• Compile and submit reports on completed property visits, while undertaking actions for visits requiring further work or client interaction.
• Provide excellent customer service to all internal and external stakeholders.
• Research and analyse the property portfolio, supporting business development to maximise revenue.
Skills & Experience
• Basic knowledge and experience within the maintenance or property industry.
• Proficiency in Microsoft Excel; familiarity with Microsoft 365 and ability to learn additional software applications.
• Previous experience in coordinating, scheduling, and reporting.
• Strong work ethic: committed, hardworking, and takes pride in high-quality results.
• Proactive and inquisitive: eager to learn, take initiative, and understand tasks thoroughly.
• Excellent attention to detail: able to spot and correct errors before they escalate.
• Multitasking mastery: organised and calm under pressure while managing multiple responsibilities.
• Balanced and empathetic: determination paired with patience and understanding.
• Efficient time management: able to complete daily tasks within set timelines (and more when possible).
• Team player with strong interpersonal skills: approachable and works well with colleagues, clients, and contractors.
• Supportive and willing: a can-do attitude and willingness to assist others.
• Organised and structured: maintains systems, tasks, and communications for smooth operations.
• Problem solver: able to resolve challenges independently or collaboratively.
• Trustworthy and discreet: maintains integrity and professionalism with sensitive information.
• Excellent communication skills: clear, respectful, and confident, both written and verbal.
Additional Requirements
• Available for a trial day as part of the recruitment process.
• Reliable fibre internet connection.
• Loadshedding solution (e.g., UPS, battery backup, inverter).
Benefits
• Salary: ZAR 15,000–17,000 per month (dependent on experience).
• Working hours: Monday to Friday, 09:00–18:00 SAST.
• 15 days annual leave plus South African public holidays.
• Ongoing training and development opportunities.
• Fully remote role with occasional office visit requirement.
We are committed to equality, diversity, and mutual respect. Candidates must have the legal right to work in South Africa. The company reserves the right not to fill this position.
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As per the Department of Employment and Labour, the minimum wage for drivers in South Africa is R32.45 per hour from 1 March 2026 under the National Minimum Wage Act. Drivers working more than 45 hours per week must receive overtime pay at 1.5 times the hourly rate. This applies to all Code 08, 10 and 14 licence holders in the road freight and passenger sectors.
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As per the Department of Employment and Labour, all drivers of vehicles over 3 500 kg or carrying passengers for reward must hold a valid Professional Driving Permit (PrDP) renewed every five years. Applicants must submit a valid South African ID, medical certificate and police clearance at any Driving Licence Testing Centre. Without a PrDP, employment contracts are invalid under the National Road Traffic Act.
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As per the Department of Employment and Labour, applicants must submit a certified copy of ID, valid driving licence with PrDP, proof of residence, and a completed Z83 form or online profile on the ESSA system. Applications are processed within 14 working days at labour centres nationwide. No application fee is charged for registration on the public employment database.
What are the standard working hours and leave entitlements for drivers in South Africa?
As per the Department of Employment and Labour, drivers may work a maximum of 45 ordinary hours per week with at least 36 consecutive hours of rest. Annual leave is 15 working days after the first year of employment, plus 10 public holidays and sick leave of 30 days over a three-year cycle. Night shift drivers receive an additional R4.50 per hour allowance from March 2026.
